As we progress through the information age we are seeing more and more parts of our lives being digitized. From music, to movies, to e-mail, and even to our health records things are being stored digitally. Even with so much of our lives being stored on computers we still have the need for physical copies of documents. For the foreseeable future we will continue to need printers, fax machines, and scanners. Printing technology has progressed greatly in the past few years to bring the most expensive features down to an affordable level for any small business. Your business can spend a lot of time and resources managing your paper work. Having the right printer technology can help reduce your costs in supplies and manpower. There are two main different types of printer technologies out there for printing: inkjet and laser. In the past laser printers were reserved for businesses that could afford such large and expensive equipment. Inkjet printers have been used primarily for consumers and smaller businesses due to the low upfront cost. Now that laser printer technology has come down in price smaller business should begin adopting laser printers to save on costs. The cost per sheet of monochrome (black and white) laser printer can be as low as three to five cents. While the inkjet cost per sheet can be up to ten cents. The cost of inkjet printing may cost your business more than what it is worth. You may want to consider replacing your inkjet printers with laser printers in your business the next time you need to replace the cartridges or replace the printer. You may need to keep your inkjet printers around the office for printing in color, or you may consider upgrading to a color laser printer. The cost per sheet for color laser printers is significantly less than inkjet printers.

When considering upgrading or replacing your small business printers you should also take into account the amount of printers you need. Most inkjet printers are designed to be used on one computer. You may not need a printer for every computer in your office. You may be able to save space and resources by buying a central, networked color laser printer for your entire office.

Scanning and copying are also important needs for every small business. You can save more space and resources by investing in a multifunction printer. A multifunction printer has the ability to print, copy, fax, and scan all in one machine. You could essentially replace all of your office printers, scanners, copiers, and fax machines with one multifunction color laser printer saving you space, money, and maintenance and raising the level of print quality and efficiency for your business.


If you'd like more information on multifunction printers or would like an evaluation of how you could maximize your printing while minimizing costs contact us at VOLstate.