How to Keep your Email Synchronized

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I can remember when I first began using email a few years ago. Although I didn't receive a lot of new email messages I remember checking for new mail regularly just hoping someone would email me. Since then email has transformed into the number one way people do business. Keeping track of your email conversations is vital for maintaining customer relationships, processing business transactions, and for communicating and scheduling with others. The drastic change from email being a personal luxury to now the de facto standard for business has created new challenges for everyone.

One of these new challenges presents itself for mobile users. For most people it is enough to have one email account accessed and stored on one computer. Your email messages are stored on your desktop PC in your home or office and can only be accessed from that one computer. But what if that computer should crash and you lose all of your email? The cost of the computer may be irrelevant to the cost of your email conversations and contacts stored on that computer. Or what if you are travelling and you need to look up an email contact or message, but you cannot because your computer is at the office. Having a portable notebook computer may help while you travel, but not if the notebook PC were to be damaged or stolen. You may also need up to the minute email on a mobile phone which is becoming more and more common at today's speed of business. The problem you have then is that your mobile phone email and your desktop email are out of sync. You may have a contact on your desktop that you don't have on your phone or vice versa. For the person on the go the old way of doing email isn't sufficient for what he or she needs.

At VOLstate we specialize in helping businesses setup a Microsoft Small Business Server that not only solves the problems of the mobile email user, but also provides other centralized solutions for your business. With the Microsoft Small Business Server your email is stored on the server so that if you desktop or notebook PC were to be damaged or stolen, all of your email and contacts are safely backed up on the server. In addition the Microsoft Small Business Server also provides "push" email to your mobile phone to provide you with up-to-date email, calendar, and contacts that is synchronized with your desktop and/or notebook PC. You will have the exactly the same information on the go as you do in your office. In addition if you're using someone else's computer or in a public location the Microsoft Small Business Server provides web-based access to your email through any Internet-connected computer. Having a centralized solution for your business' email enables you to keep your email synchronized and up to date wherever you are allowing you to focus on your business.

If you are interested in learning more about how a Microsoft Small Business Server can help keep your business' email synchronized as well as other ways your business can benefit from implementing a Microsoft Small Business Server please contact us at VOLstate for a free consultation.